Business Manager & CEO Executive Assistant

Bristol, Somerset
Jobheron

A rare opportunity for an experienced Business Manager and Executive Assistant to join a passionate team dedicated to improving the healthcare sector’s capacity and capability to successfully deliver projects and change. The benefits will ensure the NHS can evolve its services to meet the health needs of patients now and to sustain it for future generations.

This is a varied senior-level role that will require the right person to coordinate the set-up and running of the charity administration and its internal business functions.

As a professional association, they believe in role modelling excellence and in a learning culture in which team members have the freedom and autonomy to experiment and learn, collectively and individually, to improve the organisation and their areas of responsibility within it.

They invest 20% of their time in learning and development, equipping them to keep up with the pace of change in digital, social, and professional skills so that they continue to deliver the latest research, knowledge, education and training programmes and services for their stakeholders.

This is an exciting opportunity to progress your career and acquire new skills!

About the Role

The charity’s Business Manager and Executive Assistant is a critical role in the development of the charity and operational business management of the company.

The position requires a highly organised person with experience in the charitable sector who will bring a calm, confident and proactive approach underpinned by practical experience in similarly demanding and diverse roles.

This is initially a fixed term contract through to the end of March 2024 but has the strong possibility of becoming permanent.

Key Responsibilities:

• The candidate will be responsible for the coordination, administration and smooth running of the association’s charitable status, business administration, and support to the CEO.
• Reporting to the CEO, they will support and work closely with the team and the company in all aspects of the Charity’s set-up, administration, and operational business management
• They will provide a secretariat to the charity Board of Trustees and committees, ensuring accountability of governance, best practice, compliance, process administration, and reporting in accordance with the Charity Commission’s regulations and relevant associated regulations and legislation
• Acting as the first point of contact for the Chief Executive, responding to emails, phone calls, enquiries, and managing requests professionally and promptly, drafting emails and other materials as appropriate
• Liaising with member organisations and corporate partners on behalf of the Chief Executive
• Liaising with the Business Development team on new Corporate Membership meetings, with the Education and Training team on developing and delivering external training and speaking at events and conferences, and with the Community team on attending regional and specific interest group meetings
• Building a strong relationship with a wide range of external and internal stakeholders and working closely with other members of the team.
• Supporting the team with the organisation and running of events, particularly where the Chief Executive will have a prominent role
• Supporting other members of the wider team with specific tasks and events at peak times

Required Experience:

• Experience working in an executive assistant, business administrator or charity management role
• Experience as secretariat in supporting boards and committees
• Demonstrable knowledge of and experience working in the charity sector

Required Skills:

• Must be able to demonstrate a high standard of written and oral English, including spelling and grammar
• Technology literate (data management systems, Microsoft Office 365, social media) with an understanding of GDPR legislation
• Financially literate with an understanding of Excel spreadsheets, budget setting, procurement, and contract management
• First-class interpersonal skills and the ability to build and manage positive relationships with a variety of stakeholders internally and externally
• Lead the administration and coordination of business activities without supervision, with an eye for detail and accuracy
• Able to prioritise and work with minimal supervision
• Strong interpersonal skills and the ability to deal with people at all levels and abilities, naturally inclusive, friendly, and receptive
• Adaptability and flexibility with an ability to work collaboratively within a small team
• A clear sense of purpose and a curiosity to learn and develop
• A flexible and adaptable approach to accommodate the varying aspects of the role, able to prioritise tasks, successfully manage time commitments, and work to deadlines
• A proactive and confident approach to new activities and problem-solving

Sounds interesting? Click the APPLY button to send your CV for immediate consideration.

Candidates with previous experience or job titles including; Business Manager, Business Development Manager, Operations Manager, Executive Assistant, Administrative Assistant, Office Manager, Project Manager, Account Manager, Program Manager, and Office Administrator, will also be considered for this role.

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