Sales Administrator

Ashford, Middlesex
SKILLFRAME

This is an ideal role for a recent graduate to join an innovative and growing life science

specialist. You will be a key member of the sales team based in their small sales office. This is a dynamic and varied role working alongside colleagues to execute the sales

strategy required to achieve and exceed sales targets, to promote and sell scientific

products to customers.

MAIN DUTIES/RESPONSIBILITIES:

• Distributor Sales Support

o Manage and maintain centralised resources such as technical

specifications and product information (Sharepoint), keeping data up to

and liaising with different stakeholders such as product managers, R&D

and sales.

o Manage inbound distributor sales calls and website enquiries

o Work alongside sales manager and marketing on sales campaigns

o Contact potential or existing distributors to follow up or inform them

about a product or service

o Answer questions about products or the company

o Direct prospects to the field sales team when needed

o Enter and update customer information in the SalesForce

o Prepare sales forecasts for distributor sales each month

• Tender Support

o Manage and update tender portals

o Collates and checks documentation within the tendering and contract

process

o Supporting the Project Manager with the management and delivery of

time-bound strategic and often multi-modal led tenders and proposals.

o Possessing and having the ability to work independently and to manage a

varied workload, as well as acting in a supportive capacity for the team

o Supporting the drafting of compelling tender submissions and proposals,

creating high quality and well-written method statements and other

related information, within defined timeframes.

o Assists in the preparation of Request for Proposals (RFPs / RFT) and other

tender documents

o Obtain feedback when unsuccessful

• Office support, when required:

o Manage inbound phone line answer and field incoming telephone calls in

a prompt, courteous manner directing them to the appropriate

personnel, taking clear messages.

o Field incoming emails from generic inbox and taking action and/or

directing them as appropriate and e-filing when actioned.

• Maintain good relationships with customers, distributors, suppliers and internal

staff

• Comply with the terms of the company handbook, employment contract and

NDA

• Any other duties commensurate to the role

Education/Experience/Key Skills:

• Previous sales administration and/or tender coordinator experience is preferred
• Previous experience of tender alert services and portals
• An understanding of CRM Systems, ideally Salesforce, in conjunction with the pre

sales/sales process. Familiarity with sales and how to structure and work with

sales funnel

• Good IT skills and proficiency in MS Office (MS SharePoint, MS Excel and MS

PowerPoint, in particular) and some knowledge/experience of document

management and organisation

• Excellent time management skills and the ability to prioritize work
• High level of accuracy in checking & processing information with attention to

detail

• Strong organizational and project management skills with the ability to

multitask, prioritize, manage time effectively and take instructions from multiple

different sources

• Able to work on own initiative, make effective decisions and also work as part of

a team

• A positive flexible attitude