Senior Portfolio Coordinator

HOUSE OF COMMONS-3

House of Commons

The House of Commons a unique and exciting place to work right at the heart of the UK’s thriving democratic system.

Behind the scenes, the House of Commons Service is made up of more than 3,000 employees who support and facilitate the smooth day to day running of the House. They provide professional services to Members of Parliament, their staff, and the wider parliamentary community.

Staff Benefits

In addition to your salary, we offer an attractive range of benefits including:

• 30 days’ annual leave (increasing to 35 days after first full leave year).
• Civil Service pension with an average employer contribution of 27%.
• Access to training and development.
• Flexible working.
• Interest free season ticket loan and bicycle loan.

Introduction

The Finance, Portfolio and Performance Team plays a leading role in delivering the strategy of the House of Commons Service through effective financial planning and control, monitoring organisational performance, and supporting the delivery of projects and programmes across Parliament. The business area includes a range of specialist teams including the Enterprise Portfolio Management Office (EPMO).

The EPMO is a bicameral team working across the House of Commons and House of Lords. It supports the Joint Investment Board (JIB) and provides portfolio management, governance, and assurance for an exciting and complex range of projects and programmes with project lifecycle costs of over £1bn, across UK Parliament including the Portfolios of Strategic Estates (SE) (who maintain the iconic Palace of Westminster), Parliamentary Digital Service (PDS) and the Strategic Portfolio.

The Role

This role sits within the Enterprise Portfolio Management Office (EPMO). The EPMO provides portfolio management and assurance for projects and programmes across Parliament working with the portfolio management offices in the Parliamentary Digital Service (PDS) and Strategic Estates (SE).

The purpose of this role is to support the EPMO’s Head of Portfolio Management to establish and manage portfolio processes and controls across a range of disciplines including business case reviews, benefits management, planning, dependency management, risk and issue management, assumptions management.

The role will report to the EPMO Business Case Manager.

Some of the responsibilities for this role include:

• Organise and support the Keyholder Process and Investment Committee for the peer review and approval of all Parliament’s business cases requiring Finance Director and Accounting Officer approval.
• Contributing towards advice to Investment Committee executive panel members, SROs and other colleagues on process and best practice, identifying and advising appropriate keyholders and committee members.
• Overseeing the provision of a high-quality secretariat function for two Investment bodies – Joint Investment Board and Investment Committee and ensuring the progression of all resulting actions.
• Manage the business case planning, tracking and management database function.
• Work with PMO colleagues to develop and maintain relevant frameworks, guidance, tools and templates, for PMO processes and controls.

Skills and Experience

To be successful in this role you will demonstrate:

• Evidence of managing PMO processes and controls such as investment appraisal process for review and approval of business cases, planning, benefits management and reporting in a complex and dynamic portfolio, programme or project environment.
• Engaging with stakeholders and influencing corporate strategies through good customer facing, communication and interpersonal skills with the ability to establish positive working relationships and influence people at all levels within the organisation including a challenging customer base.
• Evidence of good data analysis and reporting skills, derived from a variety of sources to convey information in an accessible and straightforward way to a broad range of audiences with capability in using Excel, Visio and MS Project skills, and experience of data visualisation solutions.
• Ability to work successfully within a team, while upholding the values of equality, diversity, and inclusion. Takes ownership of allocated assignments, to deliver high quality work in collaboration with teams and stakeholders within the Finance function and House Service.
• Highly organisational skills with the ability to identify and adapt to changing priorities, to work under pressure to tight deadlines and deliver to agreed

Next Steps and Additional Information

If you would like to apply for this role, please submit your CV and covering letter with a 500 word limit.

More information on the role and the full criteria can be found in the Job Description.

Please note that most job offers will be made at the minimum of the salary range, other than in exceptional circumstances.