Administrator

Ferndown, Dorset
Hays
Administrator

Principal accountabilities

To support the administration of the full employee lifecycle, ensuring high standards are adopted within all elements of HR. You will not only be supporting the HR Manager, you will be supporting Health & Safety and other administration needs of the business.

Recruitment & On-boarding:

• Support with recruitment activities such as advertising roles, interviewing with managers (where required).
• Assisting with the creation of recruitment campaigns and administering these on social media platforms, job boards and company website
• Coordinating the new starter process and issuing out new starter paperwork
• Support in coordinating and attending careers fairs

General HR Administration:

• Compiling and maintaining digital and electronic employee records, including holiday and sickness absence
• Taking charge of the employee lifecycle administration, from processing new starters, Staff Changes/Variations and Leavers in line with procedures.
• Maintain employee records on the Act-In-Time system for employee records and Atlas Citation portal
• Conduct monthly hours adjustment reviews in conjunctions with managers and payroll
• Support administration of the overtime process with managers and payroll
• National Minimum wage checks
• Working Time Regulation reporting and audits
• Process all paperwork, e.g. leavers, compensation, variation in terms of employment
• Maintain accurate and up to date employee and sub-contractor records (in conjunction with procurement manager)
• Administer and monitor probation reviews and issuing completion paperwork
• Payroll & Benefit administration, including Company Pension Scheme; Company Car Scheme; Cycle to work scheme, Company Private Healthcare Scheme
• Manage the ordering, organisation, and distribution of uniform
• Scanning, filing and maintaining employee records (Electronic and Paper files) in line with GDPR.
• Manage and oversee the company’s length of service awards scheme
• Complete administration side of ER – invite letters/ outcome
• Maintain employee training records and support arranging training where required
• Minute-taking meetings where required

Health & Safety Administration:

• Support with Heath and Safety administration

General HR activities:

• Monitoring absence levels and arranging review meetings where required.
• Issuing out health surveys, questionnaires, follow-up required actions and submitting Occupational Health referrals
• Supporting coordination and follow up of annual health surveillance checks for employees
• Support the HR Manager with HR related projects where required.

Other:

• The post holder will also be expected to carry out any other duties as requested, to meet the needs of the business
• Adhere to and live out ‘the business core values at all times
• Adhere to policies and procedures at all times
• To ensure that all work carried out complies with health and safety requirements as laid down by the company and by external bodies.
• To take an active role in company initiatives such as continuous improvement, quality initiatives or new manufacturing systems and processes as they are introduced.
• Work together with colleagues in a considerate and respectful manner, following through on commitments made.

38 hours a week – Mon – Friday (8 hours Mon – Thurs, 6 on a Friday)
Flexible start times
Salary £22-£24k DOE
Holiday is 5 weeks plus bank holidays

What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
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