Assistant Finance Manager

Maidstone, Kent
Reed

We are seeking a detail-oriented and organised individual to join our team as an Assistant Finance Manager. In this role, you will be responsible for overseeing the purchase ledger function and ensuring the smooth operation of financial processes associated with it. Your primary focus will be on maintaining accurate records, handling queries, and reconciling statements. This is a 3-month contract to support the accounts function during a busy period.

Key Responsibilities:

• Oversee the purchase ledger function, ensuring the accurate and timely processing of invoices and payments.
• Handle both internal and external queries related to the purchase ledger, providing prompt and accurate responses.
• Conduct regular statement reconciliations to ensure the accuracy of accounts payable records.
• Post manual invoices for Aged Debtors on a monthly basis and raise rebate invoices as necessary, ensuring proper distribution.
• Conduct a monthly review of Aged Debtors, reconciling the accounts to the group’s system.
• Process staff expenses on a monthly basis, including the production of BACS files for payment.
• Manage the processing of credit card expenses, receiving backup documentation from managers, coding expenses, and posting them to NetSuite.
• Perform monthly processing of accruals, prepayments, and depreciation to accurately reflect the financial position of the company.
• Complete monthly balance sheet reconciliations and intercompany reconciliations, ensuring accuracy and resolving any discrepancies.
• Collaborate closely with Operations teams on supplier refunds, actively chasing and collecting funds, and ensuring proper recording in the ledger.
• Calculate and post the monthly provision for uncollected refunds, ensuring accurate and up-to-date financial reporting.
• Provide support to all areas of the business, promoting and upholding good business practices.

Qualifications and Skills:

• Prior experience in a similar role, within a finance or accounting function.
• Strong attention to detail and accuracy in data entry and financial record-keeping.
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Proficiency in using financial software and systems, such as Sage or other ERP systems.
• Knowledge of purchase ledger processes, including invoice processing, payment reconciliation, and supplier management.
• Strong analytical and problem-solving skills, with the ability to reconcile accounts and resolve discrepancies.
• Effective communication skills, both verbal and written, to liaise with internal and external stakeholders.
• A proactive and collaborative approach, with the ability to work effectively both independently and as part of a team.

Join our dynamic team and contribute to the smooth and efficient functioning of our financial operations by overseeing the accounts function and providing comprehensive support to all areas of the business.

If you are able to show the relevant experience obtained from a similar role within accounts then please apply.