Executive Assistant

Cardiff, South Glamorgan
Page Personnel Finance

Our client, a highly respected and renowned accountancy practice, is seeking an exceptional Executive Assistant. This prestigious firm has built a solid reputation for delivering outstanding financial services and support to their clients. With a focus on excellence and innovation, they are looking for a talented professional who can provide top-notch executive assistance while driving process improvement initiatives and system development projects.

Client Details

As a renowned accountancy practice, our client is recognised for their expertise in providing high-quality financial services to a diverse range of clients. Their commitment to excellence and innovative approach has made them a trusted partner for individuals and businesses in achieving their financial goals. Joining their team means becoming part of a respected organisation that values growth, collaboration, and continuous improvement.

Description

As the Executive Assistant for this esteemed accountancy practice, the chosen candidate will play a pivotal role in supporting the executives, driving process improvement initiatives, and facilitating system development projects. Alongside the typical responsibilities of managing diaries, travel arrangements, and meeting coordination, this role offers a unique opportunity to contribute to process enhancement efforts and engage with valued clients.

Responsibilities:

• Provide high-level administrative support to the executives, managing their diaries, travel arrangements, and meeting coordination.
• Act as a key liaison between the executives and internal/external stakeholders, ensuring effective communication and coordination.
• Engage with clients, addressing their inquiries, scheduling meetings, and maintaining positive relationships.
• Identify areas for process improvement and develop strategies to streamline workflows, enhance efficiency, and optimise productivity.
• Collaborate with cross-functional teams to implement system enhancements, leveraging expertise in process automation and technology.
• Utilise digital automation tools, AI and robotics to create business process efficiencies
• Develop and maintain the CRM system
• Conduct research, prepare reports, and present findings to support decision-making processes.
• Assist with project management tasks, including planning, organising, and tracking project deliverables.
• Maintain confidentiality of sensitive information and handle it with the utmost discretion and professionalism.

• Reporting to the operations team leader
• Billing / fees
• Repat and ad-hoc administrative work

Profile

• Proven experience as an Executive Assistant or in a similar role, preferably in a professional services environment
• Strong project management skills with a successful track record in process improvement and system development initiatives.
• Proficient in utilising technology and systems to enhance workflows (e.g., Microsoft Office Suite, project management tools, automation software, etc.).
• Excellent communication skills, both verbal and written, with the ability to interact confidently with individuals at all levels, including clients.
• Exceptional organisational abilities, attention to detail, and effective multitasking skills.
• A proactive mindset with a problem-solving orientation, always seeking opportunities for improvement.
• Discretion and integrity in handling confidential information

• MS excel skills (intermediate)
• Data mining ability

Job Offer

• £37,000 to £45,000
• Cardiff – Free on site parking