Hammersmith And Fulham, London
Society of the Sacred Heart CIO
Society of the Sacred Heart CIO
Job Description for Executive Director
The Society of the Sacred Heart is a Roman Catholic International Congregation of religious sisters. We are a registered Charity which is led by the Provincial and her Team and accountable to the Charity Commission. The Provincial, with the help of her Team, is responsible for the leadership and direction of the Province. There are a board of Trustees who make key decisions and are the custodians of the work of the Province and are legally accountable. The Congregation has embarked upon an exercise of exploring the creation larger Provinces and currently it is proposed that England/Wales forms a new Province with Ireland/Scotland, Malta, Germany, Austria and Hungary in the foreseeable future.
The Role of Executive Director is to implement the decisions of the Provincial, her Team and the Trustees. They will ensure compliance with Civil/Charity law and regulation in England/Wales and directs the work of the administrative office. The role is expected to develop further in the New larger Province, and the post holder will need to have strong communication and team building skills, as well as a positive approach to Internationality. The post of Executive Director is based in Hammersmith, London within our registered head office.
Job Title: Executive Director England/Wales Province
Responsible to: Trustees of the Society of the Sacred Heart
Accountable to: Provincial of the Society of the Sacred Heart
Aims and Objectives: The post holder is responsible to the Provincial for the implementation of governance, financial and strategic planning, risk and operational management of the Province.
Hours of Work: 35 hours per week.
Salary: In the region of £70,000 pa
Probationary Period: Six months
To ensure that an appropriate policy framework is in place to facilitate the Charity’s financial and governance decision-making. To advise the Trustees on significant financial and governance issues, making recommendations as appropriate. To advise the Trustees on the implications of any strategic plans for the future use of their assets. To contribute creativity and knowledge in bringing ideas and workable solutions to the Trustees in their planning for the future. To keep the Trustees informed and updated about their duties and responsibilities and organise training as appropriate. To maintain strong professional relationships with the Trust’s auditors, solicitors, investment managers and banks.
2. International restructuring and transition arrangements
To work with the Provincial and her team throughout the transition from the England and Wales Province to the New Province, with a special regard to the legal, charitable and regulatory considerations pertaining to the UK. To advise the Provincial and her team on matters that must be maintained within England/Wales due to regulatory and statutory requirements and ensure these are in any legal framework for the new Province. To develop positive working relationships and arrangements across the New Province, sharing information, expertise and good practice.
3. Management of financial processes and controls
To manage the internal financial and regulatory control systems for the England/Wales Province by ensuring the systems and procedures as agreed by the Province Auditors are established and maintained. To ensure that all the accounting procedures and key internal controls are in place to be able to assure the Provincial and Trustees that financial integrity is sound. To attend all meetings of the Finance Advisory Committee and present the draft annual budget to them for discussion. To present the final budget to the Provincial and Trustees for approval. To ensure the annual accounts are prepared for audit and submission to the Charity Commission. To prepare financial information as required by the Central Finance Office in Rome. To authorise payments in accordance with the agreed mandate and rules for signing.
To work closely with the Safeguarding Lead and the Trustees, to ensure that the Catholic Standards Safeguarding Agency (CSSA) standards are embedded. To ensure that training, policies and procedures are in place throughout the Province and are informed by the Religious Life Safeguarding Service (RLSS).
5. Management of Trust Insurance and Investments
To manage the Charity’s insurance policies, ensuring these continue to provide the cover required. To ensure that the investment policy is up to date, ethical and consistent with the Province’s aims, strategic objectives and legal responsibilities. To review regularly the financial resources of the Society, ensuring they continue to be sufficient to meet its present and future needs, making recommendations to the Provincial and Trustees, especially alerting them to any need for changes. To manage the Society’s investments in conjunction with external advisors To advise the Trustees, in conjunction with the Province Investment Committee, on all matters concerning investments.
6. Management and Employment of Staff
To provide professional Human Resources advice on employment matters, ensuring this advice is effective and in line with current employment law. To line manage the Operations Manager who will supervise in-house finance and administrative staff, encouraging appropriate training to maintain and develop their competence. To support the Operations Manager in the delivery of projects on behalf of the Society. To line manage the Care Home Manager at Duchesne House, meeting with her regularly to ensure the services provided to sisters are of the highest quality. To line manage the Province Nurse Health Advisor, who is a Registered General Nurse. To maintain systems to ensure that all staff contracts are in place, that terms and conditions reflect best practice and that staff are regularly appraised and their contributions and ideas are recognised as appropriate. To create flexible working practices, where appropriate, and a range of employment contracts and working arrangements that meet the Province’s and individual needs and best practice. To advise the Provincial on the use of staff working additional hours if and where necessary for a limited period. To lead internal investigations and conduct grievance and disciplinary hearings as required.
7. Management of External Accountants, Consultants and Auditors
To ensure that any service provided by external accountants is regularly reviewed and provides ‘good value for money’. To ensure Auditors are appointed and agreed with Trustees. To make recommendations to the Provincial and her Team for the use of consultants as perceived necessary, and to manage these consultancy contracts.
8. Management of Property
To ensure the safeguarding and efficient use of the Trust’s fixed assets. To support the Operations Manager with managing the Society’s property portfolio, including new developments. To ensure working arrangements and budgets for building projects and maintenance are clearly set out, agreed by the Provincial Team and maintained. To advise the Trustees on the use, acquisition and disposal of its functional and investment properties. To ensure the safekeeping and maintenance of a current register of the Property Deeds of Trust properties. To monitor and regularly update the General Asset Register. To review regularly the current and future use of the Charity’s properties with the Provincial and Operations Manager and where appropriate, manage acquisitions and disposals of property according to the rules of the Charity Commission.
9. Risk Management
To ensure a risk register is established and maintained and that Trustees are regularly appraised of the risks. To update the risk management statement annually, and brief the Provincial, Finance Committee and the Trustees accordingly. To organise risk management training as appropriate.
10. Acting as Trust Secretary
11. Support for the Members of the Province
To ensure the office staff are available as appropriate to support sisters with any issues and needs. To work directly with the Health Advisor Nurse, Care Home Manager and Operational Manager to ensure appropriate additional support to any sister in a situation of special need.
This job description is not intended to be an exhaustive list of duties. The duties and responsibilities may change and develop over time, with the agreement of the Provincial. Therefore, this job description is subject to review and amendment.