Payroll & Invoicing Administrator

Ilford, Essex
Euro Site Services Ltd

ESS has an immediate requirement for a full time Payroll and Invoicing Administrator to work within our busy recruitment business providing payroll and invoicing support to our accounts department.

This role will require a candidate with an analytical mindset who is organized, has attention to detail and who would like the challenge of working within a busy international recruitment business dealing with payroll and invoicing in multiple territories. Full on the job training will be provided.

About Us

Euro Site Services (ESS) is an established recruitment business with 30 year’s experience providing innovative, cost-effective manpower solutions to global leaders in Construction, Energy, Engineering and marine.

Duties of the Payroll & Invoicing Administrator

• • Responsible for onboarding, administering and communicating payroll for multiple international territories in collaboration with our registered accountants & third party payroll partners.
  • Data entry of working hours & calculation of overtime into payroll excels to be provided to our registered accountants in each territory for monthly payroll & ensuring final payroll material is correct to be processed.
  • Understanding and communicating correct pay rates, overtime conditions and working hours.
  • Responsible for onboarding new starters in all territories, ensuring all documents & salary information is collated in accordance with company policies.
  • Emailing out payslips in necessary territories.
  • Ensuring to include & communicate any reimbursements & deductions in the payrolls, processing any incoming travel/driver claim forms and adding to shared sheets.
  • Applying for the relevant tax registrations/tax cards in multiple territories and keeping track of applications, chasing any that may be taking longer than expected.
  • Communicating with recruitment team regarding any queries that may arise.
  • Monitoring the payroll mailbox for incoming queries and responding clearly within the company agreed timeframe.
  • Working with the Admin & Compliance Lead & the Operations Director to understand applicable average working schedules & keeping track of hours for payroll purposes.
  • Working with the Admin & Compliance Lead to understand relevant Collective Pay Agreements in multiple territories.
  • Opening new assignments weekly in our invoicing software and allocating correct charge rates.
  • Processing of weekly invoices for multiple territories, ensuring correct charge rates are applied and invoices sent out promptly each week.
  • Running weekly payroll and invoicing reports and other ad hoc reports as and when required by management.
  • Any other duties as required by management.